Sample Documents

I am writing to formally assert my right to indemnification under the United States Postal Service Domestic Mail Manual (DMM) Section 609 for a lost package. The shipment was transmitted via Priority Mail on March 15, 2026, bearing tracking number 9400111899223033005282, with a declared insured value of $350.00.

As of the date of this correspondence, the package has not been delivered, and USPS tracking reflects no delivery confirmation or current location update. The item shipped was a Sony WH-1000XM5 Wireless Headphones, with a purchase price of $350.00, evidenced by the enclosed PayPal transaction receipt.

Statutory Basis for This Claim

This claim is filed pursuant to DMM 609.4.2, which establishes a 60-day filing window from the date of mailing. This claim is filed within that period. Under DMM 609.4.3, indemnity is determined by the actual value of the article at the time of mailing, supported by the enclosed proof of purchase. Insurance coverage was purchased at time of mailing pursuant to DMM 503, Extra Services — Insurance, and is applicable to this claim.

Documentation Submitted

• Proof of mailing — Priority Mail receipt with tracking number confirmation
• Proof of value — PayPal transaction receipt #8PT3847291, dated March 12, 2026
• Proof of insurance — USPS insurance receipt for $350.00 coverage
• Tracking history printout — last scan: March 16, 2026, Portland, OR Distribution Center
• Photographs of original packaging prior to shipment

Resolution Requested

I respectfully request that USPS process this claim for the full insured amount of $350.00 within the standard processing window. Should additional documentation be required, I am prepared to provide it promptly. I request written confirmation of this claim's receipt and a claim reference number for my records.

If this claim is denied, I reserve the right to file a formal appeal pursuant to DMM 609.4.4 within 30 days of the denial notice.